Personal GTD Implementaion ver 0.1

The main spirit is to adapt and test the Jello.Dashboard for further modification.

Inbox

• Outlook Inbox
• Outlook Note which can be sync with Mobile Phone
• Desktop Inbox folder
• Physical Inbox folder

Actions

Use category to specify Context

• @Anywhere
• @Call
• @Mail
• @Computer
• @Online
• @Errands
• @Home
• @Office
• @School
• @Waiting For
• @Defer
  

Projects

Make project as a Contact
Project Support -> Desktop Project Folder
Keep these information in Contact

1. Main Purpose
2. Standards
3. Outcome Vision

Make these tasks in Actions

1. Mission Critical (Category and Prefix #Mission)
   
2. Key Milestone (Category and Prefix #Milestone)
   
3. Deliverable (Category and Prefix #Deliverable)

Sub-Project

Add as a Waiting For action for main project, and set the contact of sub project to main project.

Tickler

Use a second Calendar to implement.

• Keep Until (anythings just in Inbox) -> Move to second Calendar
• Defer (already defined tasks) -> Project actions and Actions wait to be noticed, set to @Defer. Otherwise send to second Calendar.

Someday/Maybe

Use a second Tasks to save these actions.

Ready-Set-Do 筆記

Ready-Set-Do

Keynote

GTD Workflow is like juggling. You need to learn each of the nine habits and stay proficient at those you have already mastered. But the true joy comes once you sustain the rhythm of juggling for awhile.

1. Getting Everything Out of Your Head
2. Getting Inbox to Empty One Item At-a-Time
3. Treating "Hard Lines" of your Calendar as Hard Line
4. Doing Actionables in the Moment by Location Context
5. On-Hand Reading Done in the Moment
6. Following Up Waiting Fors
7. Getting Clear on Projects
8. Consistently Doing the Weekly Review
9. Consistently Doing the Daily Review

Empty Your Head

Any time You have a thought, idea, inspiration, etc. simply Empty Your Head by thorwing them to the Inbox folder with a new sub-folder named with this thought.

• Make it default saving place for anything you save for the first time.
• Make it default Downloads folder.
• Put into it for anything you don't know what it is or don't know where to put right now.
• It can be applied for email and website as the same.

Getting Inbox to Empty

• What is it?
• Is it actionable?
• No
• Projects
• Keep until (Waiting for)
  
• Somday-Maybe
• Reference
• Trash
  
• Yes
• What is the successful outcome?
• It's Reading
• It's a Projects
• It's an Action
• <>
• otherwise Next Action
• Delegate
• Defer
• OK
  

Doing Actionables by Location Context

• Do it Now
• Incomplete -> respecify action
• Complete -> Trash or send it to Reference
  
• Defer Until to Tickler file
  
• Sometime
  
• Next Week -> first day of the Next Week
  
• Next Month -> first day of the Next Month

Following Up Waiting Fors

• Follow Up
• Delegate to
• Defer Until
• OK
  
• Completed

Reference

• Higher Altitudes Checklist
• Triggers Checklist
• Traveling Checklist
• Personal Checklist
• Purchase Checklist
• Life Goal
• Affirmations
• etc.

Daily Review

1. Review My Calendar
2. Review Tickler Items
• Actionable
• Read-Review
• Waiting For
• Otherwise get dropped into the Inbox
  
3. Get Inbox to Empty
4. Get Some Actionables Done
5. Follow Up Waitings Fors
6. Get Some Reading Done

Each element can be skipped if you prefer.
The critical reason of Doing Daily Review is that for "Defer Until" items to be processed.

Weekly Review

Weekly Review focuses you more on getting clear on everything rather than gearing you up to get things done.


Implementation idea:
When I writes email to someone, or someone commited to give back an answer (phone or anyway). in the furture, I can put a Waiting For action and add a deadline into calendar to see if it's done, and the date of deadline should depends on it's importance.


Need to survey:
Once I end up a Reading, it probably become my Reference, and I should write a note/conclusion for this Reading. How to queueing these things well?